Organize folders to optimize the efficiency

Organize folders to optimize the efficiency The files quickly and on your personal computer without a little 'planning, the user may, at the end of hunting through a long list of files with different names that seemed sensible when they were created, but now appear very mysterious. Windows automatically saves text files in My Documents and graphics files to "My Pictures", unless you tell us otherwise - great to know where are your files, but not so great when you find time for it again. Un po 'planning helps you create a user-friendly system for organizing all your files. Using nested folders is an easy way for your documents. Use the computer for personal projects and work? Think about creating a separate folder for "personal" and "business" of documents. Inside this folder, divided into several categories. In the "Personal" folder you will find a Mish-mash of letters to friends and family, letters to the editor of your local newspaper, complaints from companies about unsatisfactory products, recipes and the pages on a wide range of topics, and so on. A "correspondence" shared folder can be classified into different folders "Friends and Family" and "business", the "Friends and Family" folder can be further subdivided into folders for each, they meet regularly, you can create a "Miscellaneous" folder for those that are rare. If you communicate via e-mail, you can also copy and paste or your e-mail and the responses you receive, especially if the letters contain valuable information. Your "Friends and Family" folder may also be a good place to store your personal photos. Take a good look at the site and download other files you have collected. You have a lot of recipes, or information about vintage cars or alteative energy sources? Create categories and then divide, "the alteative energy resources" suggests several subcategories: "Wind, solar, biodiesel, etc. At the end of the company, you may receive correspondence, notes the project, background materials, manufacture and current documents, and a variety of financial files. A number of organizational options present themselves, in terms of files, you want to group them all together in one folder, and if necessary divide? Or you want the file to file appropriate financial project? Tell a free-lance for several companies, and have a large number of files for each company. A method of organization is the creation of a "Freelance" folder, then a folder for each client, a subdivision of each of these in "General Information", "projects", "invoices", "correspondence," and so later. The "Projects" folder for each customer can be subdivided into second year, and have entered all the invoices to customers. "Projects" folder could be divided into "New Projects", "Work in Progress," "Done, but did not send" (for files that you need to present), and "Sent". This not only helps you save the finished file, but allows you to organize your work, as you do. In the "Freelance" folder, you may also want to create a "key" folder with one or more files, the summary of financial information for all customers. While you are planning to file-organization, also to remember how your file. It helps to create a systematic way of file names. Invoices, for example, could be the "bill" and the name of your client, the project, and date submitted: "Invoice Harvard Stephen Crane 10/20/2005. Correspondence about the project could be labeled "Correspondence of Stephen Crane Harvard 10/20/2005. It 'fairly easy to rename existing files to your new organization, planning, and in Windows, simply right click on the icon of the file, select "Rename" on the left, click, then type the new name. Do not forget to save your file! Buing a CD for your information and your free disk in the process. And with this type of planning with the backup - as a file on the hard disk. A small organization can make your life on the computer a whole lot easier.